How to Sort

Quite often de-clutter projects are started with a lot of enthusiasm; the tubs are laid out, you’ve set aside the whole day in your calendar, you’ve even made a sandwich for lunch before you started and get off to a flying start!  But now comes the time when the actual sorting needs to start!

This is one of the main reasons de-clutter projects never get finished because you simply don’t know how to sort or what to do with all the stuff.  It can be totally overwhelming.

You may get through a few cupboards and boxes easily, but then you run out of puff because you have struck a problem – what do I do with this??

Why bother sorting stuff out?  Can’t we just throw things into keep and chuck piles?  Well, in theory that might sound logical, but you need to factor in other things such as items you might want to give to charity, items that you need to return to friends, items that need to be stored in another area of the house, and of course, those items you want to keep.

Sorting into categories is essential, or you will simply end up with two piles that seem even more overwhelming than the original clutter.

Sorting starts to bring some kind of sense to your de-clutter project and really cuts down on your workload toward the end of the project.

There are a number of different sorting methods and we are sure that one may resonate with you when working out how to actually sort your clutter. 

The methods we have listed below are by no means a comprehensive list of every single type of sorting method; these are the methods that we have used and been most successful.

Traditional Sorting Methods

This method involves a number of tubs or large boxes labeled very simply; Donate, Throw, Keep.  You may want to add a few more in such as “MOVE” , ie move to another room, ‘FAMILY” meaning that the items is going to be given or returned to a family member.  Adding extra tubs is often useful when you are doing a really large Sort.  However don’t get too carried away and create too many tubs!  That could just as overwhelming as the clutter!

Yesterday, Today and Tomorrow

Create three tubs labeled, Yesterday, Today and Tomorrow. 

 “Yesterday” – is for all items that were relevant to your past life, but no longer have a place in your life now.  The Yesterday tub can also be the garbage bin and/or the donate bin!   “Today” –for all items that you need to keep because they are essential to your life today, right now in the present. Things that you use every day or at least every week.  “Tomorrow” – are items that you would like to keep and most importantly, will use, in the future

Strangers, Acquaintances and Friends Method

Sounds a bit strange doesn’t it?  However, this method is fantastic for people who really treat their belongings like friends or “people”. 

Lay out 3 tubs and label as follows:  Strangers, Acquaintances and Friends.   “Strangers” – is for all those items you hardly ever use, see or are really that bothered about.  These items really are strangers; your life has gone on perfectly well without them.   “Acquaintances” – is for all items that you don’t see often but quite enjoy their company (or use) when you do.   “Friends” – is for items that you really cherish, just like a true friend.  These items are always useful, helpful and certainly required to help you in everyday life.   They can also be special items given to you by important people in your life.

Treasure Hunt Method

Who would have thought that de-clutter could involve a treasure hunt?  This method is particularly good for those of you who are super-overwhelmed.

Lay out 2 tubs and label as follows:  Hunted or Gathered.  What do they mean? 

“Hunted” – treasures you have hunted down in the space you are de-cluttering and you absolutely have to keep.  “Gathered” – are items that are left behind

Quick Tips

  1. Don’t waste time, this is not the time to reminisce over photos or mementos.  Handle each item once and don’t put it down until you have made your decision (“I don’t know” is not a decision).
  2. How much stuff is going into the rubbish pile, this should be fastest growing pile when doing a sort.  The bigger the rubbish pile, the less work for you later on. 
  3. Don’t stop until you are finished, and when you are, move all the items for rubbish or donation out of the house immediately.  (You can put the donation items straight into the boot of your car.) 
  4. If you are working with family members and you can’t decide jointly what to do with a particular item, don’t argue about it now, set it to one side to calmly discuss later on.

If you hire a Professional Organiser to help you with your de-clutter project they may well have a different method entirely. 

 It really doesn’t matter which one you use, as long as you get the result or reach the goal you have set for yourself.

Get Rid of Clutter in an Hour or Less

Getting rid of clutter doesn’t have to be a long and arduous task. You can complete these simple declutter projects in an hour or less.

1. Toss 10. Grab a garbage bag. Find ten items in your home that you no longer need or want and put them in the bag. Toss the bag in the wheelie bin or put it in your local charity bin (eg. Lifeline) if they are items that can be recycled. Don’t look back.

2. Clear a surface. Find at least one cluttered surface in your home, like a kitchen benchtop or a dressing table, and completely clear it of all clutter. Place all the unwanted items immediately into the bin.

3. Toss out old magazines. Gather any old magazines or newspapers that you have already read and haven’t looked at in the last couple of weeks. Recycle or donate them today.

4. Weed out. The thought of thinning out and organising your entire filing system may seem daunting to say the least, but anyone can weed out just 5 file folders at a time.

5. Go through a junk drawer (everyone has one of these in their home). Whatever you can’t identify or is clearly junk (meaning you’ve never used it and never will) gets thrown out.

6. Toss anything that has past it’s used by date. Go through your fridge and medicine cabinet, gathering anything perishable that has expired. Hint – a good day to do this is on your rubbish collection day so your items will be collected straight away by the garbage man.

7. Throw away junk mail. Don’t be tempted – immediately toss out anything that is clearly junk mail.

8. Put things away. While carrying a basket or large bag with handles, go through your home putting at least half a dozen items that are not in their correct place in the basket or bag. Then, deliver those items to their proper homes.

Hit or Myths? 3 organising myths – busted!

Being organised is expensive

Being organised is not as expensive as being disorganised – check our Fact Sheet “Cost of being disorganised”.

You can use items around the home to store your items, be it an old shoe box, a vase to hold kitchen utensils, a rock as a paper weight (more on that in a second). You may choose to invest as little or as much as you wish in getting organised from purchasing a few simple containers from a Reject Shop through to engaging a Professional Organiser.

Oh, regarding the rock, I have a gorgeous rock I picked up on a beach in Chile that I use as a paper weight, each time I look at it I’m reminded of the holiday. I think it is better to use keep-sakes than shove them in a box in the garage.

It’s all too hard

Being is organised is simple, although it is a little time-consuming at first, but spending time now means saving time later on; time for yourself, your friends and your family! It’s simple because there is only one place to put things and one place to retrieve things, no stacking papers on top of each other “cos you don’t know where they should go” etc. You’ll appreciate this concept when your daughter burns herself and you can put your hand on the first-aid kit and the ambulance phone number in 2 seconds.

It’s just being tidy, isn’t it?

Ummm, no. There is a major difference between being tidy and organised. I can tidy things in a flash by shoving clutter under beds, in the cupboard or even in the garage, but you still aren’t organised are you? You still can’t find the first-aid kit when you daughter needs it (refer above).

On the flipside, you can be messy and organised – yes it’s true! But you MUST have logical places for everything, group like items with like and always put things away (even if it’s messy). Who cares if your sock drawer is messy – just the socks I suppose!

This article was inspired by contents of “Ready, Set, Organise” by Pipi Campbell Peterson

Organising Myths Busted

by Isi Dixon of Well Organised

When people hear about what I do, which is Organising & Decluttering, they immediately think I make people get rid of all their prized possessions and will try to get rid of everything they want to keep. Nothing could be further from the truth.

Organising does not mean getting rid of everything. It does, however, mean getting rid of the following categories:

  • Broken items
  • Unused items
  • Stained items that cannot be cleaned
  • Items in disrepair that can’t/won’t be repaired
  • Items you hate
  • Items that bring up bad memories/bad feelings
  • Rubbish and junk

I am sure there are a few categories I’ve missed out, but you’ll get the idea.

Getting rid of all these items should only leave you with items that you use, items that you love and items that are of special meaning to you. Getting rid of all the redundant items in your house means that you now have more space to display and store the items you really want to keep.

There is also a big difference between items you want to keep and items you feel you should keep. Every Professional Organiser who is worth their money will explain the difference to you.

More items to get rid of

Unwanted presents You should not keep items out of feelings of guilt, because someone gave them to you as a present and you think it would make them feel bad if you got rid of that item. Turn it around and imagine you are giving someone a gift and you find out that they are only keeping it to please you. They are only holding on to it to make you feel better, they display it when they know you are coming to visit. Wouldn’t it make you feel incredibly guilty that you’ve given your friend something that burdens them in that way? A true friend would not want to burden their friends like that. A present is given because it is supposed to bring joy not guilt.

Items that are only kept because they were expensive to buy You cannot part with an item because you spent a lot of money on it. I can see the logic, you don’t want to waste money. But guess what – the money has already been wasted. You bought the item and you are not using it. Now you are potentially spending more on the item, to store it, to maintain it, to clean it – the item is now costing you valuable resources, and these are space, time, energy and maybe even more money (if you’re paying for storage for instance). Save yourself any more expense and get rid of the item, sell it to recoup some of the expense or donate it and let someone else have the benefit of the item. Put it down to experience, and think harder next time whether an item is really worth buying.

To sum up, organising does not mean getting rid of stuff you want to keep, but getting rid of stuff you don’t want to keep but for whatever reason think you should.

Isi Dixon is a Professional Organiser and Motivational Speaker in the Nottingham area of Great Britain. She specializes in helping homes and small businesses make more of their time and space. If you would like to find out more, please visit her website http://www.wellorganised.org/or her blog http://www.wellorganised.org/blog/.

Easy Organising, Save Time and Money

By Marcia Francois

  • Did you know that being organised saves you money?
  • You waste moneybuying duplicates of items you didn’t know you had.
  • You waste money on late charges because you can’t find the bills you need to pay, or you forget to pay them on time.
  • You also waste money not deciding in the store where you should store the item you’re thinking of buying, and then not using it.

So now that you know why you should get organised, let’s discuss some practical tips to show you how you can get your fin.ances organised.

It’s a big myth that organising is difficult and time-consuming.

Yes, you do have to take some time initially to set up your system but unless you want to make things really complicated, it’ll only take you about 15 to 30 minutes.

Put all bills to be paid in a specific folder
When you bring in the mail, throw away the junk mail and envelopes immediately and only keep the actual bill in a dedicated plastic see-through envelope in a specific place. Arrange the bills in order of when they have to be paid so that the one facing you is also the most urgent bill.

This way you and the rest of your family always know exactly where to find all the bills.

Automate as many bill payments as possible
We live very busy lives so if you don’t have to think about paying it, all the better for you. That said, schedule a day of the month to check your online payments against your actual budget.

Dedicate a specific day or days of the month to pay your bills
Mark off a date on your calendar when you pay bills. If your bills are due on different days of the month, you may need more than one date.

Because life happens, schedule the date a couple of days before the payment is actually due so you don’t incur any late fees.

File
Once your bills are paid, file them in the way that’s easiest for you to manage. If you’re not a file puncher, don’t fool yourself that you will start punching and filing. Rather use a filing system where you simply drop the paper in and it’s done.

Maintain
Restrict your filing space so that it forces you to clear out old bills every 6 – 12 months.

Guilt Free De-Cluttering

Are you hanging on to piles and piles of stuff for no better reason than guilt? There are good reasons to hang on to stuff, but guilt is definitely not one of them! Join us as we work to let go of our guilt along with our clutter!

  1. Don’t Throw It Away: Many times we are unable to let go of clutter because we feel guilty about throwing things away. Letting go doesn’t necessarily mean throwing away. Here are just 2 options available: Have a garage sale, or donate to a charity, or even do both at the same time. In a garage sale you have the opportunity to at least recoup a bit of your outlay.You will never recover full value, but some is better than none. If you donate to a charity, someone else can benefit from your generosity, plus you are able to take a tax deduction for charitable donations. If you elect to have a yard sale, schedule a truck from a charity to pick up what doesn’t sell.
  2. But I Spent Money On It! Are you held back by guilt because you spent money on something–even if you are getting no value from it? In this case, you are feeling needless guilt. Once the money is spent, it’s gone. Unless you are able to return the item for full value– doubtful at best–the money is gone. The best thing you can do is to let go of the needless guilt along with the unneeded clutter.
  3. Helping Others: When you are at the point of letting go of the clutter, try donating items to the following types of organisations: women’s shelters, homeless shelters, children’s groups at churches, preschools and day cares–even church youth groups, women’s ministries and nursing homes. Items like toiletries, clothing and bedding would be greatly appreciated at shelters. Items like craft supplies would be appreciated by preschools, day cares, nursing homes and church groups. Knowing you are helping others can alleviate a lot of unnecessary guilt.
  4. Wishing you had more time to do fun things with the family? One of the things we often fail to take into account is the amount of time our clutter claims. The more stuff we have, the more we have to maintain , clean, take care of, etc. When you get rid of the clutter, you have more free time to enjoy with your family and friends.
  5. But it was a gift!! Whatever the gift is–it very likely was given to you without strings. Once given, the recipient gets to decide whether or not to keep it. If it is something you truly don’t love and won’t use, re-gift it (just be careful not to re-gift it to the original gifter), donate it, sell it, give it away, or toss it. You could also exchange it for something you do love and will use.
  6. It Has Sentimental Value! Are you hanging on to Great Aunt Agnes’ item just because it was hers? Donating the item does not eliminate the memories you have of the person who gave it to you. Take a picture of the item . You will always have your memories regardless of whether you have the item, and looking at a picture will evoke the memories just as well as looking at the item itself, without the clutter.
  7. Simplicity and Serenity: You Deserve Them! When our lives are cluttered and chaotic, serenity often escapes us. But each of us should be living simplified and serene lives. By removing the clutter from your home and your schedule, you are much more likely to reach simplicity and serenity. If we are honest with ourselves, when we have schedules and homes that are packed to the max with stuff, all we feel is frenzied and confused, not serene. Begin to remove the extraneous stuff and take steps that get you closer to simplified and serene.
  8. One Person’s Trash: You’ve heard that one person’s trash is another person’s treasure. It really is true. When you donate items to thrift stores like Lifeline you are helping in more ways than one. The people who can’t afford to buy new are able to afford your gently used items and consider it great when they find nice things in their price ranges.
  9. Less Housework!! How much time does cleaning take you? When you have lots of stuff around, it takes lots longer to clean and dust. Now I don’t know about you , but anything that reduces housework is a good thing in my mind! So start donating that extra stuff and you’ll find it much quicker and easier to clean your house–leaving you free to do much more fun stuff!
  10. Drop in guests are not a worry! Do you hate to have drop in guests because there is so much stuff you don’t want anyone to see it? When you reduce the clutter, you not only aren’t worried about clutter, you welcome guests, planned or drop-in! You may even find that you want to entertain more!

7 Secrets of Storage

Don’t buy storage containers or furntiure until AFTER you have de-cluttered. The very nature of de-cluttering suggests you will have less stuff to store, therefore less storage will be required. It’s best to wait until you are finished then really work out what you need.

You want to store items, not just “away” so you don’t see them, you need to store then so you can FIND them! Store like items with like – this goes for any type of storage whether it is storing all the grains together in Pantry or all the suitcases together in the self-storage unit. Keeping items together means you only have one place to look for them -ever!

Choose storage containers that is appropriate for the task. For example, for small items use a small storage container This saves rummaging around looking for items in an oversized container and the container itself takes up too much space. For storing papers, if you have lots of shelving perhaps lever arch folders would be better than introducing a filing cabinet.

Choose the correct location to store your items, taking into consideration whether you need to protect it from damp, sun, dust, heat and of course everything needs to be protected from pests!

Get creative with storage, are their storage opportunities right there that you haven’t spotted yet? What about under the bed, in long low plastic containers. If you have a spare wardrobe that you don’t hang items in, put a set of drawers or small book case inside so you can make use of the storage space. Hang scarves over a hanger in your wardrobe instead of them taking up a whole drawer.

Labelling, don’t forget to label your stored items, in particular those items stored away for long periods of time or seasons (for example winter clothing).

Create more space. Simple things like folding clothes properly creates more space, or stacking items in the pantry or even reconfiguring your furniture layout can create more space and potentially more storage opportunities.

Top 5 Organising Tips

As you know we live and breathe organisation here at Blair Lifestyle Management. We find this extremely rewarding work and our Clients are always thrilled with the outcomes we are able to achieve.

We would like to inspired everyone to get more organised, so this month we reveal our Top 5 Organising Secrets.

1. Love it or Loose it – Quite simply get rid of all the stuff. Over 60% of our belongings are left unused for over 6 months at a time! This is taking up unnecessary space in our house and our lives. If you love it keep it, if not, loose it.

2. A Place for Everything and Everything In Its Place - You’ve all heard this a 1000 times but it is the only way to go. Most homes are unorganized for the simple reason that they don’t have a place for everything. Creating more space can be achieved in even the smallest of homes.

3. Like-with-Like - A favourite catch-cry of ours. The simple method of storing items in groups of similar types, is key. It ensures items are fast and easy to find and you know where to put them back.

4. Think Logically - Use your own sense of logic when storing items. Whilst glossy magazines make storage look fantastic, it may not follow your sense of logic. What I mean is, one sense of logic might say store basic household tools in the kitchen, another may say the laundry.

5. The Right Tool for the Job – as they say in the trades. The same applies to organizing. Use the right storage container for the job. For great organising tools, visit www.greenappleorganising.com.au